Safe Sport Policy

SAFE SPORT POLICY

Adopted by Cricket BC

 

  1. General

 1.1: Cricket BC (CBC) fully supports the Canadian Sports community “Universal Code of Conduct to Prevent and Address Maltreatment in Sport” (UCCMS), and this policy is governed by the principles and definitions of that code.

 1.2: This policy provides specific recommendations that supplement the UCCMS as they apply to minors, youth athletes and vulnerable adults  

1.3: Cricket BC is committed to providing a safe environment for all athletes and participants but particularly for youth.

 1.4: Cricket BC has a duty of care towards minors taking part in events under their control, and a responsibility to ensure all coaches and volunteers have appropriate training.

 1.5: For this policy a minor is defined as a person under 19 years of age

 1.6: Cricket BC, through this policy, formally commits to the Responsible Coaching Movement as coordinated by the Coaching Association of Canada and the Canadian Centre for Ethics  to ensuring that our athletes and coaches are protected.

 1.7 The purposes of this Policy is to help prevent abuse of minor and youth nothing in this policy is to be interpreted as to diminish any other requirements that may be imposed under an agreement or any other law on those who work with youth or with vulnerable adults.

  1. Application

 2.1: This policy applies to all Cricket BC activities involving minors, including Cricket BC Kids, development camps, tournaments, tours, and team travel. The policy applies to events involving senior teams if minors are involved as part of the team.

 2.2: The policy applies to all youth tournaments held under the auspices of Cricket BC all Leagues, Clubs, Team owners have an obligation to ensure that team staff travelling with youth teams are aware of this policy and abide by its provisions.

 2.3: Cricket BC strongly encourages all Members, Associations, Leagues and Clubs to adopt similar standards in ensuring a safe environment for athletes.

  1. Coaches and team staff

3.1: Cricket BC will apply the “Rule of Two” for any interactions between coaches and minor athletes. This states that there will always be two screened and NCCP trained or certified coaches with an athlete, especially a minor athlete, when in a potentially vulnerable situation. This means that any one-on-one interaction between a coach and an athlete must take place within earshot and view of the second coach, with the exception of medical emergencies. One of the coaches must also be of the same gender as the athlete. Should there be a circumstance where a second screened and NCCP trained or certified coach is not available, a screened volunteer, parent, or adult can be recruited.

 3.2: This rule serves to protect minor athletes in potentially vulnerable situations by ensuring that more than one adult is present. Vulnerable situations can include closed doors meetings, travel, and training environments amongst others.

 3.3: The Rule of Two shall also apply to all team staff, assistants, managers and official chaperones.

 3.4: All coaches, managers and associated team staff must undergo adequate background screening prior to their appointment. A Criminal Record Check and Vulnerable Sector check is mandatory (no exceptions). In addition for head coaches, reference checks should be undertaken, focused on safe sport environments.

 3.5: Coach training: In order to be appointed as a Cricket BC coach working with minors, individuals must be enrolled in the NCCP (National POLICY Coach Certification Programme) and have the following training/ qualifications in addition to their basic coaching qualifications: - • Criminal record and vulnerable sector background checks within the preceding two years. • The NCCP “Making Ethical Decisions” module. • Completion of “Respect in Sport” training. • NCCP Concussion module. • Current First Aid certification (unless another certified first-aider or medical professional is present at all team training and matches).

 3.6: Current coaches must have background checks in place, and complete for additional required training at the first opportunity.

3.7 Cricket BC will ensure that every individual who will work with minor or work with vulnerable youth adults as a volunteer would undergo

(a) A criminal record check, or

(b) A criminal record check verification.

3.8 All volunteer with Cricket BC who works with minor or works with vulnerable youth adults must undergo a criminal record check at least once every 5 years.

  1. Travel policy

4.1: Cricket BC programmes frequently involve overnight travel for minors for tours, tournaments and training camps. Minor players are most vulnerable to abuse or misconduct during travel, particularly overnight stays. This includes a greater risk of player to player misconduct. During travel, players may be away from their families and support networks, and the setting is less structured and less familiar. This policy provides guidelines so that care is taken to minimize one-on-one interactions between minors and adults while traveling.

 4.2: Cricket BC will have coach and manager agreements in place, clearly stipulating the Rule of Two must be abided by, and will ensure that all are aware of this policy, as well as other applicable policies; - Have athlete consent forms of appropriate format from all minors participating in the event. - Ensure team staff have copies of all relevant documents, including travel documents for the minors under supervision. - Supply minors with the code of conduct, and make them aware of the safe travel policy. They should be provided with contact information for all responsible staff, as well as a contact outside of the team staff to report any issues to (usually the General  secretary, or a director appointed by the Board). -

 4.3: Players should share rooms with other players of the same gender, with the appropriate number of players assigned per room depending on accommodations. There should be an age differential of no more than two years between minors sharing a room.

 4.4: Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with a minor player (unless the coach is the parent, guardian or sibling of the player).

 4.5: Individual meetings between a player and coach may not occur in hotel sleeping rooms and must be held in public settings or with additional adults present.

 4.6: As per Code of Conduct, no coach, staff member, manager or chaperone shall at any time be under the influence of alcohol or drugs while performing their coaching and/or chaperoning duties

 4.7: If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken or immediately after the action.

 4.8: Team management have a responsibility of care towards minors. Under no circumstances should a minor be allowed to travel alone or be left unsupervised when travelling for official Cricket BC tours or tournaments.

 4.9: If there are issues that prevent a minor travelling with the team (illness, issues with travel documents or other reasons), at least one member of team management (preferably two) must remain with the minor until alternate arrangements have been made. Such alternate arrangements may be to pass off responsibility to the parents or guardian, or their designate; or to other individuals with the hosting organization (subject to the consent of parents and guardians and with appropriate screening in place).

  1. Reporting and sanctions

 5.1: Any and every incidents, activity that is clearly illegal should be reported to the appropriate authorities immediately.

 5.2: Any incidents that clearly contravene the guidelines of this policy (i.e. coaches not abiding by the Rule of two, inappropriate rooming arrangements etc.) should be reported immediately to the General Secretary or to any board member. Reports can be made by players, other team or coaching staff, parents, or other observers. In the case of minors reporting these incidents, strict confidentiality will be maintained.

 5.3: Contraventions of this policy will be dealt seriously by the board. As guidelines it is suggested that the following provisions would apply: -

  • Coaches and managers who have contravened the Rule of Two protocol or other provisions will be warned of their behaviour and put on probation.
  • Repeated violations of the Rule of Two protocol or other provisions, or any incident involving drugs or alcohol will mean that the individual will not be appointed to any supervisory role in Cricket BC events.

5.4: Other incidents will be treated on their merits but any issues directly impacting minors will be considered serious, and may result in long-term or permanent bans from undertaking such roles for Cricket BC.